Now we are all stuck at home due to COVID-19, the use of Zoom, good as zoom. These tips can help you get the most out of popular tv conference software, whether it’s for work or a virtual lunch with friends.
The Zoom video conference service has seen a huge increase in popularity and uses in recent times as the new coronavirus virus is pushing more people into remote work environments. People are also using it for everything from book clubs to lunchtime outings with friends.
Part of what makes Zoom one of the best video condition services for all these types of users is its resilience to maintaining calls, even when WiFi signals are short and 4G is poor. Subtle zooms figure out what to adjust on the back-up program to keep your calls as smooth as possible.
In addition to technical power, Zoom also has great features for making better video calls for everyone. Did you know that you can apply a face filter to even your skin tone? Or does Zoom have virtual wallpapers that can obscure a cluttered home office and give your calls a more professional look? You also won’t want to miss other features, such as sharing screens with annotation, polls, and surveying attendees.
These 10 tips highlight some of Zoom’s best features and will help you get the most out of your video calls, whether you’re working from home or just getting in touch with friends and family.
Use good conference rituals
If you don’t usually participate in many video conference calls, learn some basic rituals:
Mute your microphone. When you’re not talking, mute your microphone. For a group of more than three, it’s an essential ritual. It’s also a good rule of law no matter what the size of your group is if you have children, pets, or often have unexpected noises in your environment, like street noise.
Use headphones. Headphones and microphones make calls a lot better for everyone. Even an inexpensive pair helps. If you don’t have a microphone, still use headphones. Is it true?
Check your audio, microphone, and video. Launch Zoom a minute or two before a call to test and test your device. In the desktop app, click your profile picture> Settings> Audio. Choose the right input and input for your audio and microphone. Check them out. Then navigate to the video and do the same for your camera.
Edit your appearance
Face filters are not just for Instagram and Tiktok. Zoom has a tool called Touch Up My Appearance to add a slight focus to your videos, helping to smooth your skin. In the image, you can see it is turned on (left) and disabled (right).
You need Zoom version 4.0 or later for macOS, Windows, or iOS to get this feature. To turn it on, go to profile picture> Settings> Video> Edit my appearance. Zoom also remembers this setting for the future. If you join a meeting and forget to turn it on ahead of time, you can still do so, although people may notice. Just click the arrow next to the video icon and select Video settings> Edit my look.
See who joined your zoom meeting
Educators who use Zoom or who host large business presentations sometimes need to know exactly who joined the call. The way to get that list is to run the report after the meeting is over. Not everyone can create this report. You must be 1) the meeting host, 2) have a role that enabled Usage Reports or 3) the administrator or account owner. In addition, you’ll need an Expert, API Partner, Enterprise, or Education plan.
To receive the report, sign in to Zoom in your web browser. Go to Account Management> Report. In Usage reports, click Meeting. You’ll see a list of previous meetings as well as any upcoming meetings you’ve scheduled. Find the Report Type and select Subscription Report or Poll Report. Find the meeting you need and click Create. Zoom will then take you to the Report Queue, where you can download the list of attendees as a CSV file.
Create a lounge (and Stop bombing)
If you’re the organizer of a Zoom call, you can direct anyone who joins the call to the Lounge. With Lounge, you can allow call attendees to turn in any order you want or all at once. One benefit of this feature is that it allows you to manage who joins the meeting, which means you can prevent someone from zooming in on your call. You can also customize the screen that people see in the Lounge. Also, if you don’t like to talk to people when they’re in a meeting, the Lounge will help you avoid it.
The way you set up Zoom Lounge varies depending on the type of account you have and whether you’re an administrator who turns it on for other users.
Add a virtual background
With Zoom, you can make a video call from a cluttered room and hide it by adding a virtual background. This feature works best if you have a green screen, but it’s not bad even if you don’t have one.
Zoom gives you a few wallpapers to use. You can also upload your own images. It can be landscapes, city landscapes or even the logo of your organization. This feature appears in Settings under a tab called Virtual Background. For more, you can read our story, 10 Geeky Zoom Wallpapers to Make Your Meeting More Interesting.
Add a zoom poll
Add polls to your Zoom meeting to quickly gather feedback from people on a topic. If you’re new to remote work, they can also make more interesting Zoom calls or serve ice breakers quickly. “Which meal of the day do you love the most?” “Are you a dog, a cat, or not?” You can also use polls for more appropriate information. “Yes or no: Have you completed the required online training?”
Before you can take a poll, you must turn on Zoom in from your web account (not desktop). Instructions on how to turn on polls vary slightly depending on whether you have a personal account or are an administrator of a group account, but in both cases, you start at Account Manager> Account Settings.
Use Zoom instead of Slack Call
Slack is one of the most popular tools for helping teams communicate, especially when people are not in the same place. However, not everyone likes Slack’s built-in audio and video calling feature. You can connect Zoom to your Slack app and instead use it for calls. Just connect Zoom as a Slack app and the rest is easy.
Ask attendees to fill out the form before joining your zoom meeting
Depending on how you use Zoom, you may not know who will join your call or details about them, such as their background or what they hope to exit the call. One way to gather information from attendees is to ask them to fill out the form before joining. You can request general information, such as your name and email address, or create a custom form.
To create a form, the organizer must have a licensed account, and the meeting can’t use your personal meeting ID. If you meet those requirements, open the Zoom web portal and select Meeting. Select an upcoming meeting or schedule a new one here. Next, check the box next to Subscriptions: Required. Then look for a section called Branding, where you can create your form. You can even add a banner and logo. You also have the option for Zoom to automatically approve everyone who appears in the meeting and fill out the form. Or you can review forms and approve attendees as you see fit.
Discuss and annotate images during your zoom meeting
If you’re working remotely and need to collaborate on visual documents, you can use Zoom to share the image and caption it with others during the call. You can also mark a whiteboard.
If you’re the meeting organizer, you can turn comments on or off for all attendees. Either way, you need to use the Zoom web portal, not the desktop app and activate it yourself. It is under Account Management> Account Settings> Meeting (tab)> Meeting (Basic).
If you’re a participant and want to join by marking the image your server is sharing, you’ll need to see your toolbar. Go to View options> Comments.
Record your zoom meeting
Let’s say you’re holding a Zoom meeting to share important information with all your colleagues, employees, or customers. It is possible that not everyone can attend. With Zoom, you can record the meeting and from there, there is a video that you can share so that people can watch it in their own time. Meeting recording is also useful if you later need to take notes from the meeting or draw experience, such as through criticism of the presenter’s skills.
Before you record a meeting, you must disclose to attendees that their audio and video can also be recorded, depending on whether or not they participated and how. You can save your video locally or to a cloud storage service like Dropbox. Zoom has detailed instructions on how to record your meeting video, including a list of options for customizing the content and how you record.
Try a zoom alternative
Zoom is not for everyone. As the service’s user base has increased 20-fold during the epidemic, a number of security and privacy errors have been revealed. For its credit, Zoom responded quickly, patching up issues and clarifying policies within days of them being brought to light. But some people may not want to trust the company and some people may not be allowed to use it. Employees of Google, NYC Schools, SpaceX, the Taiwanese government, and the U.S. Senate have all banned the service.
Fortunately, you have many other choices, whether you’re looking to chat with friends and family or hold a business meeting remotely. If you’re using Zoom for personal reasons, we’ve put together the best Zoom alternatives for free video chat.
If you are looking for a Zoom replacement device for business purposes, you should see our best-integrated video conference services. We are also studying comparisons more in-depth; so far, we’ve published Zoom vs. Microsoft Teams versus Google Meet and Zoom versus Webex, and much more.